Purchase Manager

The role is responsible for overseeing the group’s procurement activities, ensuring all purchase requests are efficiently processed in a cost-effective manner. This includes negotiating and sourcing products and services, managing vendor relationships, and maintaining supplier performance to align with the organization’s standards.

Key Duties & Responsibilities:

• Implement purchasing programs, policies, and procedures to meet organizational needs.
• Possess strong knowledge in inventory management, including proficiency in inventory management software (Oracle Fusion and Hospitality) and Microsoft Office.
• Maintain an expiry tracking sheet and coordinate with relevant departments before expiration.
• Implement cost-saving strategies to reduce the Cost of Goods Sold.
• Supervise the GCC team in purchasing operations.
• Responsible for procuring and stocking food materials, printing, non-food items, and packaging for all company restaurants.
• Understand tax implications related to imports and exports.
• Continuously assess products, services, and vendors for improvement and source cost-effective alternatives.
• Assist the finance team with supplier reconciliation queries.
• Identify and establish reliable supply sources.
• Organize adequate storage for perpetual inventory items and apply corporate policies and initiatives for cost efficiency.
• Process purchase requests from departments.
• Ensure scheduled physical stock counts are conducted.
• Manage the inventory module, reviewing purchase orders and store processes.
• Establish standard purchasing specifications.
• Implement record-keeping and issuance procedures.
• Safeguard inventory from waste, spoilage, and theft.
• Purchase goods at competitive prices in correct quantities.
• Regularly report on purchased goods and inventory levels to support future purchasing.
• Maintain and organize all necessary documents confidentially but with accessible management.
• Travel as required to attend fairs, exhibitions, etc.
• Liaise with shipping companies and possess foundational knowledge in logistics and bank documentation.
• Maintain effective MIS and generate management-requested reports.
• Stay updated on market trends, innovations, and value offerings.
• Perform other duties as assigned by direct line manager.

Skills:

• Basic knowledge in accounting and negotiation skills for routine purchase transactions.
• Proficient in inventory management, including software usage and Microsoft Office.
• Ability to analyze financial data and prepare stock reports, statements, and projections.
• Skilled in maintaining accounting and procurement documentation.
• Knowledge of customs and clearance processes.

Qualifications:

• Bachelor’s Degree in Commerce.
• 5 years of relevant experience, including 2 years in a managerial role.