Business Administrator

Job Responsibilities

• Typing all types of correspondence, such as letters, memos, schedules, agendas, etc.
• Managing independent business correspondence for the division (both incoming and outgoing)
• Directing incoming phone calls to the appropriate recipients
• Managing, organizing, and updating relevant data, maintaining an effective filing system
• Organizing division-related events, such as training sessions and team meetings
• Arranging travel and accommodation for business trips and visitors, as well as handling visa processes
• Preparing employee status change forms and recruitment requests (new hires, terminations, resignations)
• Coordinating with the personnel office, particularly regarding residence-related matters
• Managing tasks, projects, and team coordination across various locations in Kuwait (warehouses, offices, suppliers, partners, and other facilities)
• Overseeing stationery requirements for the division
• Managing the division’s timesheet, tracking and resolving various matters as needed

Candidate Requirements

• Strong communication skills in English are essential
• Good knowledge of Kuwait
• 1 to 2 years of experience in a similar administrative role
• Strong planning and organizational skills
• Proficient computer skills (Outlook, Microsoft Word, Excel, PowerPoint, and Internet)
• Self-motivated, proactive, and able to work independently under tight deadlines
• Capable of multitasking, handling demanding customers (internal and external), coordinating across departments, and working systematically and accurately with effective time management skills

Education

• High School Diploma or equivalent