Executive Secretary

Your role will center around collaborating with both internal and external stakeholders to support the planning and execution of events, conferences, and business functions. Your professional and diplomatic communication will be essential in maintaining a positive image for the organization.

Key Responsibilities:

Prepare, proofread, and edit various documents, including memos, reports, and presentations.
Organize events, conferences, and functions by coordinating with internal and external partners.
Support the executive team by managing calendars, scheduling meetings, and arranging travel efficiently.
Draft and refine documents with a high degree of accuracy to uphold communication standards.
Handle sensitive information with a strong commitment to confidentiality and discretion.

Skills:

Effective Communication: Strong in both written and verbal communication, skilled in drafting professional correspondence, preparing reports, and interacting with stakeholders with clarity and diplomacy.
Problem Solving: Capable of identifying challenges and implementing creative solutions with analytical skills and attention to detail.
Organizational Skills: Skilled at managing complex calendars, coordinating meetings, and multitasking to support a smooth executive workflow.
Technology Proficiency: Proficient in office software and collaboration tools, enabling effective communication, data management, and adaptability to new technologies.
Cross-Team Collaboration: Skilled in fostering positive partnerships and enhancing a collaborative work environment.
MS Office Suite: Proficient in Word, Excel, PowerPoint, and Outlook.
Communication Skills: Exceptional in both written and verbal communication.
Time Management: Strong organizational abilities with effective time management.
Confidentiality: High level of discretion and integrity in managing sensitive information.
Independence and Prioritization: Able to work independently, balancing multiple priorities under tight deadlines.
English Proficiency: Fluent in reading, writing, and speaking English.