Data Entry Operator

OBJECTIVE:

To accurately record all stock movements at the receiving point, ensuring they are documented in the network for stock control and future reference. Store accurate information in the designated database, maintaining strict confidentiality of entered data.

This role provides essential back-office support to the retail business, adhering to guidelines and policies established by the Finance department and the Group. The position requires effective work within a fast-paced environment and adherence to specific guidelines, policies, and conditions. Any discrepancies or issues in invoices must be promptly reported to the Store Financial Controller for resolution.

KEY RESPONSIBILITIES

• Investigate and analyze invoice discrepancies, reporting findings to the line manager to prevent recurrence.
• Identify and suggest improvements for the invoice filing system and work environment, assisting in process-level changes.
• Ensure daily entry of all goods movements into the system.
• Confirm that all relevant information, including checker signatures, receiving stamps, and other required details, is complete on documents before recording stock in the system.
• Attach original documents and forward them to the appropriate department.
• Verify that all data entries match the supplier invoice and purchase order before submission to the relevant party.
• Maintain a daily log of goods movements for each department.
• Ensure receiving documents align with supplier documents in terms of quantity and value.
• Exercise caution and thoroughness when handling receiving documents.
• Analyze data for errors and prepare reports, coordinating with the Finance team on discrepancy reports.
• Keep sensitive customer and company information confidential.
• Develop methods to achieve short-term departmental goals, aligning with overall objectives.

SKILLS

• Minimum of a High School Diploma
• At least 2 years of experience in a similar role
• Strong computer skills
• Knowledge of data confidentiality protocols
• Strong math skills and proficient communication in English, both written and verbal
• Ability to work accurately and efficiently with attention to detail